PRIVACY POLICY
Last Updated: March 2026
INTRODUCTION
SafeAI for Business (“we”, “us”, “our”) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect your information when you visit https://safeaiforbusiness.com (“the Website”).
We are the data controller responsible for your personal data. If you have any questions about this policy or how we handle your data, please contact us at hello@safeaiforbusiness.com
This policy complies with:
- UK General Data Protection Regulation (UK GDPR)
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations (PECR)
1. INFORMATION WE COLLECT
1.1 Information you provide directly:
- Full name
- Email address
- Any information submitted via our contact form
- Any information provided when downloading our free resources
1.2 Information collected automatically:
- IP address
- Browser type and version
- Operating system
- Pages visited and time spent on each page
- Referring website
- Date and time of your visit
1.3 Information from cookies: We use cookies and similar tracking technologies to collect information about your browsing behaviour. See Section 7 for full details.
2. HOW WE USE YOUR INFORMATION
We use your personal data for the following purposes:
2.1 To provide our services:
- Responding to enquiries submitted via our contact form
- Delivering free resources you have requested
- Processing and fulfilling service requests
2.2 To communicate with you:
- Sending email newsletters if you have subscribed
- Sending service-related communications
- Responding to your questions or requests
2.3 To improve our website:
- Analysing how visitors use our website
- Identifying and fixing technical issues
- Improving content and user experience
2.4 To comply with legal obligations:
- Maintaining records required by law
- Responding to lawful requests from authorities
3. LEGAL BASIS FOR PROCESSING (UK GDPR)
We only process your personal data where we have a valid legal basis to do so:
3.1 Consent (Article 6(1)(a)):
- When you subscribe to our email newsletter
- When you submit a contact form
- When you accept non-essential cookies
You may withdraw your consent at any time by contacting hello@safeaiforbusiness.com or by clicking “unsubscribe” in any email we send.
3.2 Legitimate Interests (Article 6(1)(f)):
- Website analytics to improve our service
- Security monitoring to protect our website
- Internal record keeping
3.3 Legal Obligation (Article 6(1)(c)):
- Where we are required to process data to comply with applicable law
4. DATA RETENTION
We retain your personal data only for as long as necessary:
- Contact form enquiries: 2 years from last contact
- Email subscribers: Until you unsubscribe or request deletion
- Website analytics: 26 months
- Legal and accounting records: 6 years (as required by UK law)
After these periods, your data is securely deleted or anonymised.
5. DATA SHARING AND THIRD PARTIES
We do not sell your personal data to third parties under any circumstances.
We may share your data with trusted third-party service providers who assist us in operating our website and delivering our services:
- Google Analytics | Website analytics | policies.google.com/privacy
- Hostinger | Website hosting & email delivery | hostinger.com/privacy-policy
- Fluent Forms | Contact form processing | fluentforms.com/privacy-policy
- CookieYes | Cookie consent | cookieyes.com/privacy-policy
All third-party providers are contractually required to keep your data secure and confidential, and may only use it for the specific purposes we have instructed.
We may also disclose your data if required by law, court order, or governmental authority.
6. INTERNATIONAL DATA TRANSFERS
Some of our third-party service providers operate outside the UK and EEA. Where personal data is transferred internationally, we ensure appropriate safeguards are in place, including:
- Standard Contractual Clauses (SCCs) approved by the UK ICO
- Adequacy decisions where applicable
7. COOKIES
Our website uses cookies. A cookie is a small text file stored on your device when you visit a website.
7.1 Types of cookies we use:
Strictly Necessary Cookies: Required for the website to function properly. These cannot be disabled. They include session cookies and security cookies.
Analytics Cookies: Help us understand how visitors use our website. These are only set with your consent. We use Google Analytics for this purpose.
Functional Cookies: Remember your preferences to improve your experience. Only set with your consent.
7.2 Managing cookies: You can manage your cookie preferences at any time using the cookie consent banner on our website. You can also manage cookies through your browser settings.
Note that disabling certain cookies may affect website functionality.
8. YOUR RIGHTS UNDER UK GDPR
You have the following rights regarding your personal data:
- Right of Access: Request a copy of the personal data we hold about you.
- Right to Rectification: Request correction of inaccurate or incomplete data.
- Right to Erasure: Request deletion of your personal data where there is no legitimate reason for us to continue processing it.
- Right to Restrict Processing: Request that we limit how we use your data.
- Right to Data Portability: Request transfer of your data to you or a third party in a structured, commonly used format.
- Right to Object: Object to processing based on legitimate interests or for direct marketing purposes.
- Rights Related to Automated Decision Making: We do not use automated decision-making or profiling.
To exercise any of these rights, contact us: Email: hello@safeaiforbusiness.com
We will respond within 30 days. We may need to verify your identity before processing your request.
9. DATA SECURITY
We implement appropriate technical and organisational security measures to protect your personal data, including:
- HTTPS encryption on all web pages
- Secure password policies
- Limited staff access to personal data
- Regular security reviews
While we take all reasonable steps to protect your data, no internet transmission is completely secure. We cannot guarantee absolute security.
In the event of a data breach that is likely to affect your rights and freedoms, we will notify you and the ICO within 72 hours as required by UK GDPR.
10. CHILDREN’S PRIVACY
Our website and services are not directed at children under the age of 13. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us immediately at hello@safeaiforbusiness.com
11. LINKS TO OTHER WEBSITES
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We recommend reviewing the privacy policy of any website you visit.
12. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes in law or our practices. The “Last Updated” date at the top will always show the most recent version.
We encourage you to review this page periodically. Continued use of our website following any changes constitutes acceptance of the updated policy.
13. HOW TO COMPLAIN
If you are unhappy with how we have handled your personal data, please contact us first:
Email: hello@safeaiforbusiness.com
If you remain dissatisfied, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):
Website: https://ico.org.uk Phone: 0303 123 1113 Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
CONTACT US
SafeAI for Business Email: hello@safeaiforbusiness.com
Website: https://safeaiforbusiness.com